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Driver and Fleet Safety
Company Vehicle Policy
The purpose of this policy is to ensure the safety of those individuals who drive for the Energy Group, and to provide guidance on the proper use of Energy Group vehicles. Vehicle accidents are costly to our company, but more importantly, they may result in injury to you or others. It is the driver’s responsibility to operate the vehicle in a safe manner and to drive defensively to prevent injuries and property damage. As such, the Energy Group endorses all applicable state motor vehicle regulations relating to driver responsibility. The Energy Group expects each driver to drive in a safe and courteous manner pursuant to the following safety rules.
For purposes of monitoring the condition of the Energy Group’s equipment, Energy Group employs state of the art technology in its GPS system. This GPS system monitors engine temperature, fluid levels, brake pad/disc temperature and various other vehicle performance information, so that the equipment may be maintained adequately.
A fringe benefit of the GPS system is that it also monitors the location of all the equipment to ensure the equipment is used exclusively for the benefit of the Energy Group. In addition, the system monitors, real-time, the speed at which the vehicle is traveling and events such as “hard” or normal brake patterns. The primary benefit of this GPS system is, that it provides management the information that helps identify unsafe driving practices, to keep all our valued employees safe from harm.
The Energy Group’s Safety Department, and the Safety Committee are responsible for general administration of this policy. The Safety Committee shall be comprised of:
• The President and CEO
• The COO
• The Vice President of Operational Risk Management
• The Director of Environmental Health and Safety
• One General Foreman
• One Hourly Associate
• One Human Resources representative.
The Energy Group Safety committee is responsible for:
• Reviewing accidents and employer’s overall driver safety record to determine if there should be corrective action (such as training, equipment changes, etc.), implemented to enhance the safe operation of company vehicles, and/or personal vehicles on company business.
• Reviewing driving records of individual employees and making recommendations to Senior Management when driving privileges should be suspended or revoked.
• Reviewing all other issues that arise with respect to compliance with this policy.
• Ensuring that company equipment is used only for the benefit of the company, and for the purposes intended.
Authorized Driver Criteria
Employees of the Energy Group authorized to drive a company vehicle must meet all requirements and are expected to drive in a safe and responsible manner and maintain a good driving record. The Safety Committee will facilitate the process of authorizing drivers and maintaining their authorization by: monitoring GPS reports and reviewing records, (including accidents, moving violations, etc.,) to determine if an employee’s driving record indicates a pattern of unsafe or irresponsible driving, and to make a recommendation to Executive Management for suspension or revocation of driving privileges.
Driver Authorization Requirements:
• All drivers of Energy Group vehicles must sign an Energy Group DOT Driver Policy.
• Anyone authorized by the Energy Group to operate a company vehicle must be adequately licensed for the type of vehicle they are operating.
Any of the following items may cause the driver to lose their authorization to drive:
• Evidence that a driver uses reckless and negligent behavior while operating, either their own vehicle for company purposes, or a company vehicle, • Three or more moving violations* in a year,
• Three or more chargeable accidents within a year. Chargeable means that the driver is determined to be the primary cause of the accident,
• Any combination of accidents, moving violations, or other evidence of reckless and negligent behavior.
* Violations include any ticket, charge, or other law enforcement proceeding relating to these, as well as independent evidence of violations deemed relevant by the Security department.
Energy Group Driver Rules
Company vehicles are provided to support business activities only, and: are to be used only by employees that are qualified by DOT regulations governed by the State; and must be trained and authorized to use the equipment by the Energy Group. An active Energy Group employment status is required, by any person operating a vehicle that is: owned, rented, leased, or otherwise property of the Energy Group. Drivers must comply with all Driver Rules, including but not limited to the following:
1. Company vehicles are to be driven by authorized employees only. If driver authorization is lost, the employee will be notified in writing.
2. Any employee who has a driver’s license revoked or suspended shall immediately notify the V.P. of Risk Management by 9 a.m. eastern time the next business day, and immediately discontinue operation of the company vehicle. Failure to do so may result in disciplinary action, including termination of employment.
3. Drivers operating vehicles identified with a Department of Transportation number, or requiring a CDL license, MUST complete a Pre-Trip Drivers Inspection Report for their vehicle.
4. All accidents in company vehicles, regardless of severity, must be reported to the police, your direct supervisor, the Director of Environmental Health and Safety and the V.P. of Risk Management. Accidents are to be reported immediately (from the scene, during the same day, or as soon as practicable if immediate or same day reporting is not possible). Accidents in personal vehicles while on company business* must follow these same accident procedures. Accidents involving the employee’s personal injury must be reported to Human Resources for Worker’s Compensation purposes. Failing to stop after an accident and/or failure to report an accident may result in disciplinary action, up to and including termination of employment.
5. Drivers must report all ticket violations received during the operation of a company vehicle, or while driving a personal vehicle on company business*, within 1 business day to the Director of Environmental Health and Safety.
6. Motor Vehicle Records will be obtained on all drivers prior to employment and periodically as necessary. A driving record that fails to meet the criteria stated in this policy or considered to be in violation of the intent of this policy by the Safety Committee, will result in a loss of the privilege of driving a company vehicle.
7. Company vehicles shall not be operated for purposes other than company business without prior written permission from the Chief Executive Officer.
8. Company vehicles shall not be operated to conduct business for personal gain or any alternative use.
9. Tampering with or removing GPS devices is prohibited.
10. Driving on company business and/or driving a company vehicle while under the influence of intoxicating substances including but not limited to, alcohol and illicit drugs (which impair driving ability) is prohibited.
11. Cell phone use while driving is prohibited. Drivers should complete calls while the vehicle is parked. While driving, attention to the road and safety should always take precedence over conducting business over the phone.
12. No driver shall operate a company vehicle when his/her ability to do so safely has been impaired by illness, fatigue, injury, or prescription medication.
13. All drivers and passengers operating or riding in a company vehicle must wear seat and/or shoulder belts.
14. No unauthorized personnel can ride in company vehicles.
15. Drivers are responsible for the security of company vehicles assigned to them. The vehicle engine must be shut off, ignition keys removed, and vehicle doors locked whenever the vehicle is left unattended
16. All State and Local laws must be obeyed.
17. Operation of the vehicle in a manner consistent with reasonable practices that avoid abuse, theft, neglect or disrespect of the equipment.
18. Adhering to manufacturer’s recommendations regarding service, maintenance and inspection. Vehicles should not be operated with any defect that would prevent safe operation.
19. Attention to, and practice of, safe driving techniques and adherence to current safety requirements.
* Company business is defined as driving at the direction, or for the benefit, of employer. It does not include normal commuting to and from work.
Defensive Driving Guidelines:
• Do Not Follow too close
• Do Not Drive too fast for conditions
• Do Not Fail to observe clearances
• Do Not Fail to obey signs
• Do Not Make Improper turns
• Do Not Fail to observe signals from other drivers
• Do Not Fail to reduce speed
• Do Not Park improperly
• Do Not Pass improperly
• Do Not Fail to yield
• Do Not Back up improperly
• Do Not Fail to obey traffic signals or directions
Accident Procedures
To minimize the results of an accident, the driver must prevent further damages or injuries and obtain all pertinent information and report it accurately.
• Call for medical aid if necessary.
• Notify local law enforcement (on all accidents) and obtain a copy of the police report.
• Call your supervisor.
• Do not admit negligence or liability.
• Do not attempt settlement, regardless of how minor.
• Get name, address and phone number of all people involved and any witnesses.
• Exchange vehicle identification, insurance company name and policy numbers with the other driver(s).
• Take photographs of the scene of the accident if possible.
• Complete an Energy Group incident report within 24 hours of any incident/accident.
There will be a formal accident review conducted on each accident to determine cause and how the accident could have been prevented.
Corrective Action: Regarding Safety Items
Oral warning with written documentation. The specific performance problem(s) should be reviewed during a meeting with the GF/manager/supervisor and employee. The information exchanged during the meeting may be summarized in writing.
Written. Should performance not improve, or misconduct continue, a more formal written document may be completed. This document outlines the specific problem, expectations for the future, and immediate actions necessary. No more than two (2) written warnings for the same problem should be issued prior to a final warning.
Final Warning. This process may be implemented prior to termination if performance does not improve or misconduct continues. A written document should refer to prior notifications or expected corrective action.
Termination. The employee may be subject to termination from The Energy Group, Inc. if performance does not improve. This action may be employed at any time during the corrective action process.
Corrective Action - Regarding improper use of company vehicles/equipment, other than intended purpose:
• Up to and including immediate termination
• Financial recovery of losses/damages
• Financial fines subject to company discretion
DOT Driver Policy
The purpose of this policy is to make sure that all employees of the Energy Group, Inc. (also called “Energy Group” or the “Company”) understand Federal and State Department of Transportation (DOT) regulations and requirements for drivers of Energy Group commercial vehicles used during normal operation of line clearance tree trimming, underground construction and overhead line construction. The Energy Group utilizes many types of equipment and given this complexity has determined that a policy is needed to clarify the driver requirements for each type of vehicle.
The key policy requirements are defined as follows:
Vehicle Categories and Driver Requirements:
1. Class 7 and 8 Trucks With or Without a Chipper: Energy Group has some larger 70-foot boom trucks that are Class 7 (GVWR 26,001 – 33,001 lbs) and Class 8 (GVWR 33,001 – 150,000 lbs). Driver Requirement: Commercial Driver’s License (CDL) Class B and a valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with an Orange sticker in the front windshield indicating that these trucks require a CDL Class B License and MedCert to operate.
2. Class 3, 4, 5, and 6 Trucks With or Without a Chipper: Most of Energy Group’s fleet of trucks are in this category of vehicle such as the 55-foot boom trucks that are Class 6 (GVWR 19,501 – 26,000 lbs) and Energy Group also has trucks that are Class 5 (GVWR 16,001 – 19,500 lbs) such as Ford F550 and Class 3 (GVWR 10,001 – 14,000 lbs) vehicles such as Dodge Ram 3500 and Chevy C3500. Driver Requirement: Driver’s License (DL) and valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with a Yellow sticker in the front windshield indicating that these trucks require a DL and MedCert to operate.
3. Class 5, 6, 7 or 8 Trucks with a Trailer and Back Yard Bucket or Mower: Energy Group occasionally needs to bring a back-yard bucket or heavy-duty brush mower to the job site. When driving and truck Class 5, 6, 7 or 8 (all Energy Group CDU dump and bucket trucks) and pulling a trailer with the back-yard bucket or brush mower will push the Gross Combination Weight Rating (GCWR) to a CDL Class A requirement as the trailer is GVWR 10,001 or more lbs. Driver Requirement: Commercial Driver’s License (CDL) Class A and a valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with a Red sticker in the front windshield indicating that when driving these truck with a trailer, then requires a CDL Class A and MedCert to operate.
4. Class 2 Trucks with a Trailer: Energy Group’s fleet of General Forman and crew trucks such as the Ford F150/250, GMC 1500/2500, Chevy S10/Silverado trucks are Class 2 (GVWR 6,001 – 10,000 lbs) and when pulling a trailer for commercial business will push the GCWR to over 10,001 lbs requiring a driver’s license and MedCert. Driver Requirement: a valid Driver’s License (DL) and a MedCert Truck Sticker: We are designating these trucks with a Grey sticker in the front windshield indicating that these trucks require a DL and Medcert to operate when pulling a trailer.
5. Class 2 Trucks with No Trailer: Energy Group’s fleet of General Forman and crew trucks such as the Ford F150/250, GMC 1500/2500, Chevy S10/Silverado trucks are Class 2 (GVWR 6,001 – 10,000 lbs). Driver Requirement: a valid Driver’s License (DL) only (no MedCert required)
Truck Sticker: We are designating these trucks with a White sticker in the front windshield indicating that these trucks require a DL to operate.
Driver Commitments
1. I will always wear their seat belt while driving an Energy Group vehicle.
2. For all Class 3, 4, 5, 6 and 7 trucks, the driver is required to make sure that all emergency equipment is operational such as park brake functions correctly, fire extinguisher is fully charged (in the green zone on the charge indicator) and emergency warning devices are on the truck prior to leaving the yard.
3. I will not use a cell phone while driving an Energy Group vehicle. Cell phone usage is banned by State law for commercial drivers. There are only three exceptions to this rule:
a. Using smart phone GPS to navigate. If using GPS, then selecting or changing the destination must be performed when the vehicle is in a safe location and in park. GPS cannot be updated while on the road at a stop or while driving.
b. Receiving calls via blue-tooth or hands-free technology is acceptable.
c. In emergency cell phone usage is allowed, however is recommended that the driver be stopped and off to the side of the road when calling in an emergency.
4. I will maintain a valid CDL or Driver’s License and update their MedCert as needed to prevent these documents from expiring.
5. If my Driver’s License or CDL is revoked or suspended, I will let my supervisor at the Energy Group know immediately.
6. I will not use radar detectors as these devices are prohibited.
7. As a new driver for the Energy Group, I must provide evidence of the requisite valid driver’s license and MedCert, sign this Energy Group DOT Driver Policy and complete an Energy Group Road Test with an experienced driver for each class of equipment before I am allowed to drive an Energy Group vehicle on my own. A separate Energy Group Road Test is required to certify that the Energy Group driver is capable of driving a vehicle in the following class groupings:
a. Class 3, 4, 5 and 6 with a chipper
b. Class 7, 8 with a chipper
c. Class 5, 6, 7 or 8 with a trailer and back yard bucket
8. I will always be aware of the speed limits while driving and will drive at a speed that is appropriate for weather conditions.
9. A speeding ticket, accident or other traffic violation while driving an Energy Group vehicle is grounds for revocation of your certification to drive and Energy Group vehicle.
10. I will follow the vehicle in front of me at a safe distance based on the speed that I am traveling, size of the vehicle that I am driving and the driving conditions.
11. I will anticipate my turns so that I can position my vehicle in the correct lane at least 200 yards ahead of the turn.
12. I will be extra careful when backing my vehicle especially when backing with a chipper or trailer. Backing with a large truck and with a chipper or trailer is a very difficult operation. Use extreme caution when backing with a trailer.
Driver Disclosure
In accordance with Section 391.23(a)(1) and (b) of the Federal Motor Carrier Safety Regulations, we are required to make inquiry to your previous employers regarding your driving history and request a copy of your Motor Vehicle Record (MVR) during the preceding 3 years covering every State in which you have held a motor vehicle license or permit.
Therefore, if incidents are found on the driver’s record, the employee may be prevented from driving an Energy Group vehicle. Motor Vehicle Reports (MVR) are run annually for all Energy Group drivers. Your supervisor will let you know if there are driving incidents that may disqualify you from driving a vehicle for the Energy Group.
By signing this policy, you agree to allow Energy Group to check with your previous employers and run your MVR annually.
In accordance with DOT Regulation 49 CFR Part 40 Drug and Alcohol Testing Section 40.25, each driver must sign a release form allowing Energy Group to perform drug and alcohol testing as defined in the release form signed separately from this policy.
Emergency Warning Devices
• The Bureau of Motor Carrier Safety requires that emergency warning devices be placed on the highway within 10 minutes of bringing a disabled vehicle to a halt.
• All vehicles should be equipped with acceptable warning devices.
• At the present time, bi-directional reflective triangles are being recommended. Flares, lanterns, and other type reflectors can be used as supplements to the triangles, but not as a substitute for them. Remember that any flame-producing warning devices should not be used on vehicles transporting flammable liquids, explosives, or compressed gases.
• If vehicles must be stopped on the shoulder of an undivided street or highway with two-way traffic, one warning device should be placed 10 feet to the front or rear of the vehicle depending upon the direction of approaching traffic.
• The second device should be placed 100 feet from the stopped vehicle in the center of the traffic lane or shoulder occupied by the vehicle and in a direction toward traffic approaching in that lane.
• The third should be placed 100 feet from the vehicle in the direction of traffic coming from the other direction.
• On a divided highway or a street with one-way traffic, one warning device should be placed 10 feet to the rear of the vehicle, one device at a distance of 100 feet and one at a distance of 200 feet, in a direction toward approaching traffic in the center of the lane or shoulder occupied by the vehicle.
• If a motor vehicle is stopped within 500 feet of a curve, crest of a hill or other obstruction, a warning device should be placed at a distance of 100 feet to 200 feet from the vehicle in the direction of the obstruction. The other devices should be placed at 10 feet and 100 feet intervals toward approaching traffic.
• The proper placement of warning devices during emergencies is an important function of a vehicle driver. Be sure adequate warning devices are available in a vehicle.
Right and Left Turns
• There is a right way to make turns in driving, with safety and without causing annoyance or danger to others. It is done by letting everyone know just when and where the driver intends s to turn-by signaling.
• Most states and cities have adopted turn signals Jaws in conformance with the Uniform Vehicle Code, which lists these rules for turning:
1. Get in position. Don't turn unless it can be done with reasonable safety. That means look ahead, decide where to turn, and be in a position to turn when there. To get into the left lane, check clearance, then signal before changing lanes. This applies to intersections, traffic lanes, private roadways, driveways and passing cars.
2. Start the turn signal in advance. Give a continuous turn signal for a distance of at least 100 feet (200 feet on open highways).
3. Don't surprise. Slow down gradually but don't stop or decrease speed suddenly without giving an appropriate signal, unless there's an emergency.
4. Yield right-of-way. When in the intersection about to make a left turn, yield the right of-way to any approaching vehicle or pedestrian in the intersection or close enough to be a hazard. Then make the turn into the proper lane.
• Drivers waiting in the intersection for traffic to clear should keep front wheels aimed straight ahead. If wheels are turned to the left for the expected turn, a bump from the rear could force the vehicle into the path of oncoming traffic. Many thoughtless drivers are guilty of "cutting corners" in turning. Don't turn too soon. A driver must keep to the right of the center line at the cross walk of the street that the driver is leaving.
• As a driver completes his/her left turn and leaves the intersection, the driver should drive to the right of the center lane of the roadway he/she is entering.
• When making a left turn, don't swing wide around the center point of the intersection. When possible, the left turn should be made to the left of the intersection center.
• In making a right turn, give the proper turn signal at the proper time and approach the intersection in the right-hand lane, staying as close to the curb as possible. Never turn from a left-hand lane unless the traffic lanes are marked for this. Make the turn to end up in the right-hand lane of the street being entered.
• Don't make a wide swing on a right turn. Even if you are driving a semi-trailer rig you should turn with a minimum swing. Otherwise the bad practice of a wide swing places the vehicle in the path of other drivers.
• When turning from the inside lane where two lanes turn right be careful to stay in the proper lane. Poor performance on the part of the driver could force the fellow on the right up onto the curb. Again, if handling a large truck, give plenty of warning to avoid the squeeze play.
• U-turns are prohibited in many areas by city ordinance, and no signs are required to warn drivers. It usually pays to avoid U-turns whenever possible.
• There are three things a driver must always remember to do before turning, changing lanes, or pulling into traffic from a parallel-parked position:
1. Determine whether it can be done safely. If it’s not safe, don't do it.
2. Give proper signal at the proper time.
3. Check the blind spots
Vehicle Fires
• There are three things a driver must always remember to do before turning, changing lanes, or pulling into traffic from a parallel-parked position:
• The first order of business is to get the vehicle safely stopped well off the road as quickly as you can.
• Quickly call for police and fire department assistance or get someone to call for you. If there is any danger at all that the cargo might explode, stop all traffic and clear the area for 2,000 feet. Leave the firefighting to the fire department-opening cargo doors might result in a dangerous flare-up.
• Tire fires are usually the result of extreme heat build-up. If possible, use plenty of water, thoroughly dousing the tire to cool it off. If water is not available, use a dry chemical extinguisher or dirt. Be on the alert for the fire starting up again.
• Fires in the engine compartment can result from electrical shorts or leaking fuel. Dry chemical is the best possible extinguishing agent. If possible, disconnect one of the battery cables to eliminate the possibility of further electrical involvement. Auto body fires can usually be easily controlled. If the fire was caused by a short disconnect one battery cable. Use dry chemical or water to control the fire. If fire spreads, let the fire department handle it.
• If there's any doubt at all about being able to control the fire, call the emergency services quickly. Especially when fire threatens a fuel tank, don't take chances-stop traffic and clear the area.
Active Passenger Pledge
The active passenger helps to promote safe driving by:
• Being an active passenger. Help look for hazards and communicate them.
• Helping to navigate a safe path of travel.
• Don’t distract the driver from scanning for hazards by being on a phone, or causing other distractions.
• Participate in the 360 walk arounds, pre/post trips.
• Being an active spotter, don’t wait for the driver to ask.
These commitments are pledged by employees when signing the Energy Group’s Active Passenger Pledge.
Safe Path of Travel
A Safe Path of Travel is a procedure for determining a safe path of travel for any movement of company equipment by identification of dangerous paths of travel and mitigating the hazards of a travel path before and during execution of the route. A safe travel path starts with a good pre-trip inspection and 360 walk-around by the driver and passengers will be an active part of the driving per the Active Passenger Pledge. The key steps required for determining a Safe Path of Travel include:
• Check weather and road conditions before starting out. If needed, change the normal path of travel to mitigate the hazards of weather or road conditions.
• Limit the exposer to high risk areas during peak times, such as: Schools, Gas Stations, Restaurants
• Identify intersections as dangerous due to low visibility or high traffic. Hills, Curves, Obstruction of view are just a few visibility concerns. High volume of left turns at one intersection can be a factor. Choose the safest path of travel to mitigate the visibility hazard even if it changes the intended route.
• The type of vehicle and size can change your path of travel. Low clearance, narrow roads, Weight limits may force a change in the normal route.
• Unknown detours and Navigation mistakes will happen. Be prepared to go passed a normal route if a detour or error in navigation happens. Don’t force a bad turn or hard bake to make it in the desired route. Go passed, find a safe place to turn around or new path to travel. Remember to pull safely off the roadway if GPS Navigation is needed.
• When multiple crews are moving to the same location. Make sure the travel path is discussed and following distance is used properly.
Roads and Weather
• Rain, snow & wind make driving extremely hazardous. In fact, the adverse weather conditions create double trouble.
• Congested traffic, winding curves and steep hills make driving difficult enough during normal conditions. But, when we combine these road conditions with wind and wet weather, a whole new set of circumstances are introduced.
• We must adjust our driving for these conditions. Keep your distance. Remember, you need a lot more room to stop on slippery roads. Anticipate stops and slow down gradually. Be extra cautious at intersections.
• When driving on a slippery surface, never slam on the brakes. These sudden stops can throw a vehicle into a skid. If the vehicle is not equipped with anti-lock brakes keep steering control & wheels rolling by pumping the brake pedal.
• Anti-lock brake systems (ABS) offer many benefits to the driver in hard braking situations. They reduce the possibility of skidding due to wheel lock-up and provide improved steering control. If a vehicle is equipped with anti-lock brakes, just hold the brake pedal down with a firm and constant pressure. The brake pedal may feel hard or may seem to pulsate. The driver may also hear a noise. Do not pump the brake - just hold the brake pedal down with firm pressure and let the ABS do the work. Be ready to push the pedal further if it travels closer to the floor.
• Rapid acceleration and too-hard braking cause most skids, but a sudden steering movement can also whip a vehicle into a slide. Slow down well ahead of turns and curves. Plan ahead for lane changes and move into them gradually. Be sure to signal intentions to traffic behind.
If a Vehicle Goes into a Skid
1. Don't hit the brakes or over-steer.
2. Take foot off the gas and steer in the direction the rear of the car is sliding. That is, if the rear of the vehicle slides right, turn the wheels right; if the rear slides left turn wheels to the left.
3. When you feel the recovery, straighten the wheels and roll on.
4. The danger of trailer jack-knifing is also present on wet roads. What happens is that the speed of the trailer surpasses that of the vehicle creating an effect. The trailer whips around with great force, throwing the vehicle out of control.
5. Routine vehicle maintenance is important throughout the year. However, during inclement weather, we rely on vehicle equipment that we sometimes take for granted. Before each trip, make sure all lights are working properly. Check the windshield wipers, tire pressure, and heater defroster.
6. Be prepared for the unexpected. Keep vehicle in top-notch condition, increase following distance and adjust speed accordingly.
Construction Work Zones
• Drivers who have no problems in routine driving may encounter them where road construction or repairs are under way.
• Look out for construction warnings on highways. Some are not as easy to notice as they should be. Heed the orange signs.
• The driver who stays alert for advance warning signs and prepares to follow them does protect others. Drivers who do not see or who ignore warning signs and who crash into work areas are a leading cause of death for on the job highway construction workers. Drivers should not resent the necessary slowdown caused by road work but should seek to cooperate. Above all, slow down for the small work party, which may not have protected itself with adequate signs and barricades.
• Furthermore, drivers who speed past construction sites where others work close to the road and where signs call for slow speeds sometimes hit employees or vehicles that have strayed from the site onto the road. It does not matter that "the other guy" should not have been
there: there is blame on both sides.
• Rocks and debris that may get on the road from the work site can be picked up by speeding vehicles and thrown at the employees on the site. The road is left open as a convenience to motorists, and they should reciprocate by driving safely past the site.
• Flag people who direct traffic around a road construction project are highly visible in their bright orange vests, as they hold up their "Stop" and "Go" signs and inform drivers what they must do to get through a single lane bypass. Only the foolish driver will ignore their directions. In many states, disobeying a flag person and speeding in construction work zones is serious business punishable by fines and imprisonment if it results in a bodily injury accident. In most cases, the slowdown is not serious: no one is delayed long.
• When a knowledgeable driver enters a bypass lane, they know the pavement may not be as smooth.
Often it is muddy and slippery. The good driver enters the bypass slowly and carefully. It is a known fact that lurching and swaying through at higher than posted speed limits could cause the loss of control.
• Many construction projects are so located that a bypass alongside the work site is not possible. This is true in particular when a bridge is being replaced, in such cases a long detour is required. Usually back at a crossroads that connects to an alternate route.
• Such detours may involve more hazardous driving than a short bypass. They often make use of secondary roadways, or even unimproved country lanes. Use extreme caution to negotiate unexpected sharp turns in the detour without mishap.
• One type of detour that may catch the flat country driver unaware, is one which involves poorly maintained mountain roads. Any driver who is likely to encounter such driving should consider a few pointers:
1. Long pulls on uphill grades and steep inclines where excessive speeds can trap the unwary driver are to be expected in mountain driving.
2. If the engine overheats in a long pull in high altitude, find a wide shoulder and stop. Raise the hood and let the engine cool.
3. Slow down before entering a down grade, or the driver may be fooled by the increase in speed.
4. Steady, gentle pressure on the brake pedal is better than intermittent heavy braking, which does not allow enough time between jabs to cool overheated brakes.
5. Shift to a lower gear on a steep downgrade and let the engine help with the braking.
6. Do not downshift suddenly if the pavement is slippery. Sudden engine braking might cause a skid.
7. If the vehicle continues to gain speed after downshifting, slow with the brakes and shift to an even lower gear.
8. Never coast downhill in neutral or with a depressed clutch.
9. Never turn off the ignition when going downhill.
10. Stay on your side of the road and avoid the temptation to pass other vehicles, or to cut corners or swing wide on curves.
11. Maintain a greater space cushion (following distance) behind other vehicles than usual when going downhill, since it takes longer to slow down or stop. • Although detour routes may include some stretches of good pavement slower speeds are normally called for. Resist the tendency to pass another vehicle.
• Road construction projects may be annoying, but they're necessary. Let's make the best of detours and always drive like a pro - with caution and good sense.
Traffic Jackknifing
• Do you know how to handle a jackknife? When a vehicle pulling a trailer goes into a skid, the trailer wings out and the vehicle folds back to meet it.
• Jackknifing will happen most likely when the drive wheels are locked on reaching a slick spot. While the front wheels and the trailer wheels keep rolling; usually it occurs on slippery roads when a driver takes a curve too fast; or when cresting a ''hill too fast and finds a stalled vehicle or other obstacle and must swerve or make a panic stop. It can happen too, with too much speed on a downgrade just before a turn or stop.
• If a driver should ever find him/her self in a skid and beginning to jackknife, steer in the direction of the jackknife very carefully. A driver must rely completely on steering. Just don't over-steer. Lay off the brakes and accelerator. Directional control is best when all wheels are rolling.
• When the pavement is made slick by ice, snow or rain, the experienced driver knows what can happen. They avoid jackknifing by adjusting their speed to conditions-especially on hills and curves, or whenever the traffic situation suggests that a quick stop may be necessary.
Vehicle Maintenance and Inspection
• Drivers should be responsible for knowing the mechanical condition of their vehicles. It is the driver who must assure that at the start of each trip that the vehicle is in good condition.
• Before starting off, you should check inside the vehicle and be sure the floor is free of obstructions and debris such as tools; rags or soiled clothing. You should also take a close look at the seat and seat belts to be sure they are sound.
• Start up the engine and watch the instruments-they should give a normal reading. While the engine is running, heater, defroster and windshield wipers should be checked.
• Check the emergency equipment. The fire extinguisher should be charged and operable and there should be adequate flares or reflective devices.
• Check the headlights, body lights and reflectors outside the vehicle. The driver should be sure tires, and wheels are in good condition.
• Look under and around the axles to see if springs, brake chambers and other parts appear to be tight and in good condition.
• A driver who is on the road with a vehicle day in and day out, is in an excellent position to observe the vehicle’s performance under all conditions. Any: unusual squeaks, rattles, knocks, or grinding noises should be reported to maintenance. Be sure that your vehicle is always in top notch condition.
• Always perform a pre/post trip inspection of a vehicle. Do not leave the yard each day until an inspection has been completed.
Driver Responsibility for Maintenance
Management must require driver inspections to report vehicle safety defects. Prior to departure inspection checks are mandatory and are required to be documented daily. Post trip inspections are on an exception or issues basis and documentation is only required when an issue is found.
Company Vehicle Policy
The purpose of this policy is to ensure the safety of those individuals who drive for the Energy Group, and to provide guidance on the proper use of Energy Group vehicles. Vehicle accidents are costly to our company, but more importantly, they may result in injury to you or others. It is the driver’s responsibility to operate the vehicle in a safe manner and to drive defensively to prevent injuries and property damage. As such, the Energy Group endorses all applicable state motor vehicle regulations relating to driver responsibility. The Energy Group expects each driver to drive in a safe and courteous manner pursuant to the following safety rules.
For purposes of monitoring the condition of the Energy Group’s equipment, Energy Group employs state of the art technology in its GPS system. This GPS system monitors engine temperature, fluid levels, brake pad/disc temperature and various other vehicle performance information, so that the equipment may be maintained adequately.
A fringe benefit of the GPS system is that it also monitors the location of all the equipment to ensure the equipment is used exclusively for the benefit of the Energy Group. In addition, the system monitors, real-time, the speed at which the vehicle is traveling and events such as “hard” or normal brake patterns. The primary benefit of this GPS system is, that it provides management the information that helps identify unsafe driving practices, to keep all our valued employees safe from harm.
The Energy Group’s Safety Department, and the Safety Committee are responsible for general administration of this policy. The Safety Committee shall be comprised of:
• The President and CEO
• The COO
• The Vice President of Operational Risk Management
• The Director of Environmental Health and Safety
• One General Foreman
• One Hourly Associate
• One Human Resources representative.
The Energy Group Safety committee is responsible for:
• Reviewing accidents and employer’s overall driver safety record to determine if there should be corrective action (such as training, equipment changes, etc.), implemented to enhance the safe operation of company vehicles, and/or personal vehicles on company business.
• Reviewing driving records of individual employees and making recommendations to Senior Management when driving privileges should be suspended or revoked.
• Reviewing all other issues that arise with respect to compliance with this policy.
• Ensuring that company equipment is used only for the benefit of the company, and for the purposes intended.
Authorized Driver Criteria
Employees of the Energy Group authorized to drive a company vehicle must meet all requirements and are expected to drive in a safe and responsible manner and maintain a good driving record. The Safety Committee will facilitate the process of authorizing drivers and maintaining their authorization by: monitoring GPS reports and reviewing records, (including accidents, moving violations, etc.,) to determine if an employee’s driving record indicates a pattern of unsafe or irresponsible driving, and to make a recommendation to Executive Management for suspension or revocation of driving privileges.
Driver Authorization Requirements:
• All drivers of Energy Group vehicles must sign an Energy Group DOT Driver Policy.
• Anyone authorized by the Energy Group to operate a company vehicle must be adequately licensed for the type of vehicle they are operating.
Any of the following items may cause the driver to lose their authorization to drive:
• Evidence that a driver uses reckless and negligent behavior while operating, either their own vehicle for company purposes, or a company vehicle, • Three or more moving violations* in a year,
• Three or more chargeable accidents within a year. Chargeable means that the driver is determined to be the primary cause of the accident,
• Any combination of accidents, moving violations, or other evidence of reckless and negligent behavior.
* Violations include any ticket, charge, or other law enforcement proceeding relating to these, as well as independent evidence of violations deemed relevant by the Security department.
Energy Group Driver Rules
Company vehicles are provided to support business activities only, and: are to be used only by employees that are qualified by DOT regulations governed by the State; and must be trained and authorized to use the equipment by the Energy Group. An active Energy Group employment status is required, by any person operating a vehicle that is: owned, rented, leased, or otherwise property of the Energy Group. Drivers must comply with all Driver Rules, including but not limited to the following:
1. Company vehicles are to be driven by authorized employees only. If driver authorization is lost, the employee will be notified in writing.
2. Any employee who has a driver’s license revoked or suspended shall immediately notify the V.P. of Risk Management by 9 a.m. eastern time the next business day, and immediately discontinue operation of the company vehicle. Failure to do so may result in disciplinary action, including termination of employment.
3. Drivers operating vehicles identified with a Department of Transportation number, or requiring a CDL license, MUST complete a Pre-Trip Drivers Inspection Report for their vehicle.
4. All accidents in company vehicles, regardless of severity, must be reported to the police, your direct supervisor, the Director of Environmental Health and Safety and the V.P. of Risk Management. Accidents are to be reported immediately (from the scene, during the same day, or as soon as practicable if immediate or same day reporting is not possible). Accidents in personal vehicles while on company business* must follow these same accident procedures. Accidents involving the employee’s personal injury must be reported to Human Resources for Worker’s Compensation purposes. Failing to stop after an accident and/or failure to report an accident may result in disciplinary action, up to and including termination of employment.
5. Drivers must report all ticket violations received during the operation of a company vehicle, or while driving a personal vehicle on company business*, within 1 business day to the Director of Environmental Health and Safety.
6. Motor Vehicle Records will be obtained on all drivers prior to employment and periodically as necessary. A driving record that fails to meet the criteria stated in this policy or considered to be in violation of the intent of this policy by the Safety Committee, will result in a loss of the privilege of driving a company vehicle.
7. Company vehicles shall not be operated for purposes other than company business without prior written permission from the Chief Executive Officer.
8. Company vehicles shall not be operated to conduct business for personal gain or any alternative use.
9. Tampering with or removing GPS devices is prohibited.
10. Driving on company business and/or driving a company vehicle while under the influence of intoxicating substances including but not limited to, alcohol and illicit drugs (which impair driving ability) is prohibited.
11. Cell phone use while driving is prohibited. Drivers should complete calls while the vehicle is parked. While driving, attention to the road and safety should always take precedence over conducting business over the phone.
12. No driver shall operate a company vehicle when his/her ability to do so safely has been impaired by illness, fatigue, injury, or prescription medication.
13. All drivers and passengers operating or riding in a company vehicle must wear seat and/or shoulder belts.
14. No unauthorized personnel can ride in company vehicles.
15. Drivers are responsible for the security of company vehicles assigned to them. The vehicle engine must be shut off, ignition keys removed, and vehicle doors locked whenever the vehicle is left unattended
16. All State and Local laws must be obeyed.
17. Operation of the vehicle in a manner consistent with reasonable practices that avoid abuse, theft, neglect or disrespect of the equipment.
18. Adhering to manufacturer’s recommendations regarding service, maintenance and inspection. Vehicles should not be operated with any defect that would prevent safe operation.
19. Attention to, and practice of, safe driving techniques and adherence to current safety requirements.
* Company business is defined as driving at the direction, or for the benefit, of employer. It does not include normal commuting to and from work.
Defensive Driving Guidelines:
• Do Not Follow too close
• Do Not Drive too fast for conditions
• Do Not Fail to observe clearances
• Do Not Fail to obey signs
• Do Not Make Improper turns
• Do Not Fail to observe signals from other drivers
• Do Not Fail to reduce speed
• Do Not Park improperly
• Do Not Pass improperly
• Do Not Fail to yield
• Do Not Back up improperly
• Do Not Fail to obey traffic signals or directions
Accident Procedures
To minimize the results of an accident, the driver must prevent further damages or injuries and obtain all pertinent information and report it accurately.
• Call for medical aid if necessary.
• Notify local law enforcement (on all accidents) and obtain a copy of the police report.
• Call your supervisor.
• Do not admit negligence or liability.
• Do not attempt settlement, regardless of how minor.
• Get name, address and phone number of all people involved and any witnesses.
• Exchange vehicle identification, insurance company name and policy numbers with the other driver(s).
• Take photographs of the scene of the accident if possible.
• Complete an Energy Group incident report within 24 hours of any incident/accident.
There will be a formal accident review conducted on each accident to determine cause and how the accident could have been prevented.
Corrective Action: Regarding Safety Items
Oral warning with written documentation. The specific performance problem(s) should be reviewed during a meeting with the GF/manager/supervisor and employee. The information exchanged during the meeting may be summarized in writing.
Written. Should performance not improve, or misconduct continue, a more formal written document may be completed. This document outlines the specific problem, expectations for the future, and immediate actions necessary. No more than two (2) written warnings for the same problem should be issued prior to a final warning.
Final Warning. This process may be implemented prior to termination if performance does not improve or misconduct continues. A written document should refer to prior notifications or expected corrective action.
Termination. The employee may be subject to termination from The Energy Group, Inc. if performance does not improve. This action may be employed at any time during the corrective action process.
Corrective Action - Regarding improper use of company vehicles/equipment, other than intended purpose:
• Up to and including immediate termination
• Financial recovery of losses/damages
• Financial fines subject to company discretion
DOT Driver Policy
The purpose of this policy is to make sure that all employees of the Energy Group, Inc. (also called “Energy Group” or the “Company”) understand Federal and State Department of Transportation (DOT) regulations and requirements for drivers of Energy Group commercial vehicles used during normal operation of line clearance tree trimming, underground construction and overhead line construction. The Energy Group utilizes many types of equipment and given this complexity has determined that a policy is needed to clarify the driver requirements for each type of vehicle.
The key policy requirements are defined as follows:
Vehicle Categories and Driver Requirements:
1. Class 7 and 8 Trucks With or Without a Chipper: Energy Group has some larger 70-foot boom trucks that are Class 7 (GVWR 26,001 – 33,001 lbs) and Class 8 (GVWR 33,001 – 150,000 lbs). Driver Requirement: Commercial Driver’s License (CDL) Class B and a valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with an Orange sticker in the front windshield indicating that these trucks require a CDL Class B License and MedCert to operate.
2. Class 3, 4, 5, and 6 Trucks With or Without a Chipper: Most of Energy Group’s fleet of trucks are in this category of vehicle such as the 55-foot boom trucks that are Class 6 (GVWR 19,501 – 26,000 lbs) and Energy Group also has trucks that are Class 5 (GVWR 16,001 – 19,500 lbs) such as Ford F550 and Class 3 (GVWR 10,001 – 14,000 lbs) vehicles such as Dodge Ram 3500 and Chevy C3500. Driver Requirement: Driver’s License (DL) and valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with a Yellow sticker in the front windshield indicating that these trucks require a DL and MedCert to operate.
3. Class 5, 6, 7 or 8 Trucks with a Trailer and Back Yard Bucket or Mower: Energy Group occasionally needs to bring a back-yard bucket or heavy-duty brush mower to the job site. When driving and truck Class 5, 6, 7 or 8 (all Energy Group CDU dump and bucket trucks) and pulling a trailer with the back-yard bucket or brush mower will push the Gross Combination Weight Rating (GCWR) to a CDL Class A requirement as the trailer is GVWR 10,001 or more lbs. Driver Requirement: Commercial Driver’s License (CDL) Class A and a valid Medical Certificate (MedCert) Truck Sticker: We are designating these trucks with a Red sticker in the front windshield indicating that when driving these truck with a trailer, then requires a CDL Class A and MedCert to operate.
4. Class 2 Trucks with a Trailer: Energy Group’s fleet of General Forman and crew trucks such as the Ford F150/250, GMC 1500/2500, Chevy S10/Silverado trucks are Class 2 (GVWR 6,001 – 10,000 lbs) and when pulling a trailer for commercial business will push the GCWR to over 10,001 lbs requiring a driver’s license and MedCert. Driver Requirement: a valid Driver’s License (DL) and a MedCert Truck Sticker: We are designating these trucks with a Grey sticker in the front windshield indicating that these trucks require a DL and Medcert to operate when pulling a trailer.
5. Class 2 Trucks with No Trailer: Energy Group’s fleet of General Forman and crew trucks such as the Ford F150/250, GMC 1500/2500, Chevy S10/Silverado trucks are Class 2 (GVWR 6,001 – 10,000 lbs). Driver Requirement: a valid Driver’s License (DL) only (no MedCert required)
Truck Sticker: We are designating these trucks with a White sticker in the front windshield indicating that these trucks require a DL to operate.
Driver Commitments
1. I will always wear their seat belt while driving an Energy Group vehicle.
2. For all Class 3, 4, 5, 6 and 7 trucks, the driver is required to make sure that all emergency equipment is operational such as park brake functions correctly, fire extinguisher is fully charged (in the green zone on the charge indicator) and emergency warning devices are on the truck prior to leaving the yard.
3. I will not use a cell phone while driving an Energy Group vehicle. Cell phone usage is banned by State law for commercial drivers. There are only three exceptions to this rule:
a. Using smart phone GPS to navigate. If using GPS, then selecting or changing the destination must be performed when the vehicle is in a safe location and in park. GPS cannot be updated while on the road at a stop or while driving.
b. Receiving calls via blue-tooth or hands-free technology is acceptable.
c. In emergency cell phone usage is allowed, however is recommended that the driver be stopped and off to the side of the road when calling in an emergency.
4. I will maintain a valid CDL or Driver’s License and update their MedCert as needed to prevent these documents from expiring.
5. If my Driver’s License or CDL is revoked or suspended, I will let my supervisor at the Energy Group know immediately.
6. I will not use radar detectors as these devices are prohibited.
7. As a new driver for the Energy Group, I must provide evidence of the requisite valid driver’s license and MedCert, sign this Energy Group DOT Driver Policy and complete an Energy Group Road Test with an experienced driver for each class of equipment before I am allowed to drive an Energy Group vehicle on my own. A separate Energy Group Road Test is required to certify that the Energy Group driver is capable of driving a vehicle in the following class groupings:
a. Class 3, 4, 5 and 6 with a chipper
b. Class 7, 8 with a chipper
c. Class 5, 6, 7 or 8 with a trailer and back yard bucket
8. I will always be aware of the speed limits while driving and will drive at a speed that is appropriate for weather conditions.
9. A speeding ticket, accident or other traffic violation while driving an Energy Group vehicle is grounds for revocation of your certification to drive and Energy Group vehicle.
10. I will follow the vehicle in front of me at a safe distance based on the speed that I am traveling, size of the vehicle that I am driving and the driving conditions.
11. I will anticipate my turns so that I can position my vehicle in the correct lane at least 200 yards ahead of the turn.
12. I will be extra careful when backing my vehicle especially when backing with a chipper or trailer. Backing with a large truck and with a chipper or trailer is a very difficult operation. Use extreme caution when backing with a trailer.
Driver Disclosure
In accordance with Section 391.23(a)(1) and (b) of the Federal Motor Carrier Safety Regulations, we are required to make inquiry to your previous employers regarding your driving history and request a copy of your Motor Vehicle Record (MVR) during the preceding 3 years covering every State in which you have held a motor vehicle license or permit.
Therefore, if incidents are found on the driver’s record, the employee may be prevented from driving an Energy Group vehicle. Motor Vehicle Reports (MVR) are run annually for all Energy Group drivers. Your supervisor will let you know if there are driving incidents that may disqualify you from driving a vehicle for the Energy Group.
By signing this policy, you agree to allow Energy Group to check with your previous employers and run your MVR annually.
In accordance with DOT Regulation 49 CFR Part 40 Drug and Alcohol Testing Section 40.25, each driver must sign a release form allowing Energy Group to perform drug and alcohol testing as defined in the release form signed separately from this policy.
Emergency Warning Devices
• The Bureau of Motor Carrier Safety requires that emergency warning devices be placed on the highway within 10 minutes of bringing a disabled vehicle to a halt.
• All vehicles should be equipped with acceptable warning devices.
• At the present time, bi-directional reflective triangles are being recommended. Flares, lanterns, and other type reflectors can be used as supplements to the triangles, but not as a substitute for them. Remember that any flame-producing warning devices should not be used on vehicles transporting flammable liquids, explosives, or compressed gases.
• If vehicles must be stopped on the shoulder of an undivided street or highway with two-way traffic, one warning device should be placed 10 feet to the front or rear of the vehicle depending upon the direction of approaching traffic.
• The second device should be placed 100 feet from the stopped vehicle in the center of the traffic lane or shoulder occupied by the vehicle and in a direction toward traffic approaching in that lane.
• The third should be placed 100 feet from the vehicle in the direction of traffic coming from the other direction.
• On a divided highway or a street with one-way traffic, one warning device should be placed 10 feet to the rear of the vehicle, one device at a distance of 100 feet and one at a distance of 200 feet, in a direction toward approaching traffic in the center of the lane or shoulder occupied by the vehicle.
• If a motor vehicle is stopped within 500 feet of a curve, crest of a hill or other obstruction, a warning device should be placed at a distance of 100 feet to 200 feet from the vehicle in the direction of the obstruction. The other devices should be placed at 10 feet and 100 feet intervals toward approaching traffic.
• The proper placement of warning devices during emergencies is an important function of a vehicle driver. Be sure adequate warning devices are available in a vehicle.
Right and Left Turns
• There is a right way to make turns in driving, with safety and without causing annoyance or danger to others. It is done by letting everyone know just when and where the driver intends s to turn-by signaling.
• Most states and cities have adopted turn signals Jaws in conformance with the Uniform Vehicle Code, which lists these rules for turning:
1. Get in position. Don't turn unless it can be done with reasonable safety. That means look ahead, decide where to turn, and be in a position to turn when there. To get into the left lane, check clearance, then signal before changing lanes. This applies to intersections, traffic lanes, private roadways, driveways and passing cars.
2. Start the turn signal in advance. Give a continuous turn signal for a distance of at least 100 feet (200 feet on open highways).
3. Don't surprise. Slow down gradually but don't stop or decrease speed suddenly without giving an appropriate signal, unless there's an emergency.
4. Yield right-of-way. When in the intersection about to make a left turn, yield the right of-way to any approaching vehicle or pedestrian in the intersection or close enough to be a hazard. Then make the turn into the proper lane.
• Drivers waiting in the intersection for traffic to clear should keep front wheels aimed straight ahead. If wheels are turned to the left for the expected turn, a bump from the rear could force the vehicle into the path of oncoming traffic. Many thoughtless drivers are guilty of "cutting corners" in turning. Don't turn too soon. A driver must keep to the right of the center line at the cross walk of the street that the driver is leaving.
• As a driver completes his/her left turn and leaves the intersection, the driver should drive to the right of the center lane of the roadway he/she is entering.
• When making a left turn, don't swing wide around the center point of the intersection. When possible, the left turn should be made to the left of the intersection center.
• In making a right turn, give the proper turn signal at the proper time and approach the intersection in the right-hand lane, staying as close to the curb as possible. Never turn from a left-hand lane unless the traffic lanes are marked for this. Make the turn to end up in the right-hand lane of the street being entered.
• Don't make a wide swing on a right turn. Even if you are driving a semi-trailer rig you should turn with a minimum swing. Otherwise the bad practice of a wide swing places the vehicle in the path of other drivers.
• When turning from the inside lane where two lanes turn right be careful to stay in the proper lane. Poor performance on the part of the driver could force the fellow on the right up onto the curb. Again, if handling a large truck, give plenty of warning to avoid the squeeze play.
• U-turns are prohibited in many areas by city ordinance, and no signs are required to warn drivers. It usually pays to avoid U-turns whenever possible.
• There are three things a driver must always remember to do before turning, changing lanes, or pulling into traffic from a parallel-parked position:
1. Determine whether it can be done safely. If it’s not safe, don't do it.
2. Give proper signal at the proper time.
3. Check the blind spots
Vehicle Fires
• There are three things a driver must always remember to do before turning, changing lanes, or pulling into traffic from a parallel-parked position:
• The first order of business is to get the vehicle safely stopped well off the road as quickly as you can.
• Quickly call for police and fire department assistance or get someone to call for you. If there is any danger at all that the cargo might explode, stop all traffic and clear the area for 2,000 feet. Leave the firefighting to the fire department-opening cargo doors might result in a dangerous flare-up.
• Tire fires are usually the result of extreme heat build-up. If possible, use plenty of water, thoroughly dousing the tire to cool it off. If water is not available, use a dry chemical extinguisher or dirt. Be on the alert for the fire starting up again.
• Fires in the engine compartment can result from electrical shorts or leaking fuel. Dry chemical is the best possible extinguishing agent. If possible, disconnect one of the battery cables to eliminate the possibility of further electrical involvement. Auto body fires can usually be easily controlled. If the fire was caused by a short disconnect one battery cable. Use dry chemical or water to control the fire. If fire spreads, let the fire department handle it.
• If there's any doubt at all about being able to control the fire, call the emergency services quickly. Especially when fire threatens a fuel tank, don't take chances-stop traffic and clear the area.
Active Passenger Pledge
The active passenger helps to promote safe driving by:
• Being an active passenger. Help look for hazards and communicate them.
• Helping to navigate a safe path of travel.
• Don’t distract the driver from scanning for hazards by being on a phone, or causing other distractions.
• Participate in the 360 walk arounds, pre/post trips.
• Being an active spotter, don’t wait for the driver to ask.
These commitments are pledged by employees when signing the Energy Group’s Active Passenger Pledge.
Safe Path of Travel
A Safe Path of Travel is a procedure for determining a safe path of travel for any movement of company equipment by identification of dangerous paths of travel and mitigating the hazards of a travel path before and during execution of the route. A safe travel path starts with a good pre-trip inspection and 360 walk-around by the driver and passengers will be an active part of the driving per the Active Passenger Pledge. The key steps required for determining a Safe Path of Travel include:
• Check weather and road conditions before starting out. If needed, change the normal path of travel to mitigate the hazards of weather or road conditions.
• Limit the exposer to high risk areas during peak times, such as: Schools, Gas Stations, Restaurants
• Identify intersections as dangerous due to low visibility or high traffic. Hills, Curves, Obstruction of view are just a few visibility concerns. High volume of left turns at one intersection can be a factor. Choose the safest path of travel to mitigate the visibility hazard even if it changes the intended route.
• The type of vehicle and size can change your path of travel. Low clearance, narrow roads, Weight limits may force a change in the normal route.
• Unknown detours and Navigation mistakes will happen. Be prepared to go passed a normal route if a detour or error in navigation happens. Don’t force a bad turn or hard bake to make it in the desired route. Go passed, find a safe place to turn around or new path to travel. Remember to pull safely off the roadway if GPS Navigation is needed.
• When multiple crews are moving to the same location. Make sure the travel path is discussed and following distance is used properly.
Roads and Weather
• Rain, snow & wind make driving extremely hazardous. In fact, the adverse weather conditions create double trouble.
• Congested traffic, winding curves and steep hills make driving difficult enough during normal conditions. But, when we combine these road conditions with wind and wet weather, a whole new set of circumstances are introduced.
• We must adjust our driving for these conditions. Keep your distance. Remember, you need a lot more room to stop on slippery roads. Anticipate stops and slow down gradually. Be extra cautious at intersections.
• When driving on a slippery surface, never slam on the brakes. These sudden stops can throw a vehicle into a skid. If the vehicle is not equipped with anti-lock brakes keep steering control & wheels rolling by pumping the brake pedal.
• Anti-lock brake systems (ABS) offer many benefits to the driver in hard braking situations. They reduce the possibility of skidding due to wheel lock-up and provide improved steering control. If a vehicle is equipped with anti-lock brakes, just hold the brake pedal down with a firm and constant pressure. The brake pedal may feel hard or may seem to pulsate. The driver may also hear a noise. Do not pump the brake - just hold the brake pedal down with firm pressure and let the ABS do the work. Be ready to push the pedal further if it travels closer to the floor.
• Rapid acceleration and too-hard braking cause most skids, but a sudden steering movement can also whip a vehicle into a slide. Slow down well ahead of turns and curves. Plan ahead for lane changes and move into them gradually. Be sure to signal intentions to traffic behind.
If a Vehicle Goes into a Skid
1. Don't hit the brakes or over-steer.
2. Take foot off the gas and steer in the direction the rear of the car is sliding. That is, if the rear of the vehicle slides right, turn the wheels right; if the rear slides left turn wheels to the left.
3. When you feel the recovery, straighten the wheels and roll on.
4. The danger of trailer jack-knifing is also present on wet roads. What happens is that the speed of the trailer surpasses that of the vehicle creating an effect. The trailer whips around with great force, throwing the vehicle out of control.
5. Routine vehicle maintenance is important throughout the year. However, during inclement weather, we rely on vehicle equipment that we sometimes take for granted. Before each trip, make sure all lights are working properly. Check the windshield wipers, tire pressure, and heater defroster.
6. Be prepared for the unexpected. Keep vehicle in top-notch condition, increase following distance and adjust speed accordingly.
Construction Work Zones
• Drivers who have no problems in routine driving may encounter them where road construction or repairs are under way.
• Look out for construction warnings on highways. Some are not as easy to notice as they should be. Heed the orange signs.
• The driver who stays alert for advance warning signs and prepares to follow them does protect others. Drivers who do not see or who ignore warning signs and who crash into work areas are a leading cause of death for on the job highway construction workers. Drivers should not resent the necessary slowdown caused by road work but should seek to cooperate. Above all, slow down for the small work party, which may not have protected itself with adequate signs and barricades.
• Furthermore, drivers who speed past construction sites where others work close to the road and where signs call for slow speeds sometimes hit employees or vehicles that have strayed from the site onto the road. It does not matter that "the other guy" should not have been
there: there is blame on both sides.
• Rocks and debris that may get on the road from the work site can be picked up by speeding vehicles and thrown at the employees on the site. The road is left open as a convenience to motorists, and they should reciprocate by driving safely past the site.
• Flag people who direct traffic around a road construction project are highly visible in their bright orange vests, as they hold up their "Stop" and "Go" signs and inform drivers what they must do to get through a single lane bypass. Only the foolish driver will ignore their directions. In many states, disobeying a flag person and speeding in construction work zones is serious business punishable by fines and imprisonment if it results in a bodily injury accident. In most cases, the slowdown is not serious: no one is delayed long.
• When a knowledgeable driver enters a bypass lane, they know the pavement may not be as smooth.
Often it is muddy and slippery. The good driver enters the bypass slowly and carefully. It is a known fact that lurching and swaying through at higher than posted speed limits could cause the loss of control.
• Many construction projects are so located that a bypass alongside the work site is not possible. This is true in particular when a bridge is being replaced, in such cases a long detour is required. Usually back at a crossroads that connects to an alternate route.
• Such detours may involve more hazardous driving than a short bypass. They often make use of secondary roadways, or even unimproved country lanes. Use extreme caution to negotiate unexpected sharp turns in the detour without mishap.
• One type of detour that may catch the flat country driver unaware, is one which involves poorly maintained mountain roads. Any driver who is likely to encounter such driving should consider a few pointers:
1. Long pulls on uphill grades and steep inclines where excessive speeds can trap the unwary driver are to be expected in mountain driving.
2. If the engine overheats in a long pull in high altitude, find a wide shoulder and stop. Raise the hood and let the engine cool.
3. Slow down before entering a down grade, or the driver may be fooled by the increase in speed.
4. Steady, gentle pressure on the brake pedal is better than intermittent heavy braking, which does not allow enough time between jabs to cool overheated brakes.
5. Shift to a lower gear on a steep downgrade and let the engine help with the braking.
6. Do not downshift suddenly if the pavement is slippery. Sudden engine braking might cause a skid.
7. If the vehicle continues to gain speed after downshifting, slow with the brakes and shift to an even lower gear.
8. Never coast downhill in neutral or with a depressed clutch.
9. Never turn off the ignition when going downhill.
10. Stay on your side of the road and avoid the temptation to pass other vehicles, or to cut corners or swing wide on curves.
11. Maintain a greater space cushion (following distance) behind other vehicles than usual when going downhill, since it takes longer to slow down or stop. • Although detour routes may include some stretches of good pavement slower speeds are normally called for. Resist the tendency to pass another vehicle.
• Road construction projects may be annoying, but they're necessary. Let's make the best of detours and always drive like a pro - with caution and good sense.
Traffic Jackknifing
• Do you know how to handle a jackknife? When a vehicle pulling a trailer goes into a skid, the trailer wings out and the vehicle folds back to meet it.
• Jackknifing will happen most likely when the drive wheels are locked on reaching a slick spot. While the front wheels and the trailer wheels keep rolling; usually it occurs on slippery roads when a driver takes a curve too fast; or when cresting a ''hill too fast and finds a stalled vehicle or other obstacle and must swerve or make a panic stop. It can happen too, with too much speed on a downgrade just before a turn or stop.
• If a driver should ever find him/her self in a skid and beginning to jackknife, steer in the direction of the jackknife very carefully. A driver must rely completely on steering. Just don't over-steer. Lay off the brakes and accelerator. Directional control is best when all wheels are rolling.
• When the pavement is made slick by ice, snow or rain, the experienced driver knows what can happen. They avoid jackknifing by adjusting their speed to conditions-especially on hills and curves, or whenever the traffic situation suggests that a quick stop may be necessary.
Vehicle Maintenance and Inspection
• Drivers should be responsible for knowing the mechanical condition of their vehicles. It is the driver who must assure that at the start of each trip that the vehicle is in good condition.
• Before starting off, you should check inside the vehicle and be sure the floor is free of obstructions and debris such as tools; rags or soiled clothing. You should also take a close look at the seat and seat belts to be sure they are sound.
• Start up the engine and watch the instruments-they should give a normal reading. While the engine is running, heater, defroster and windshield wipers should be checked.
• Check the emergency equipment. The fire extinguisher should be charged and operable and there should be adequate flares or reflective devices.
• Check the headlights, body lights and reflectors outside the vehicle. The driver should be sure tires, and wheels are in good condition.
• Look under and around the axles to see if springs, brake chambers and other parts appear to be tight and in good condition.
• A driver who is on the road with a vehicle day in and day out, is in an excellent position to observe the vehicle’s performance under all conditions. Any: unusual squeaks, rattles, knocks, or grinding noises should be reported to maintenance. Be sure that your vehicle is always in top notch condition.
• Always perform a pre/post trip inspection of a vehicle. Do not leave the yard each day until an inspection has been completed.
Driver Responsibility for Maintenance
Management must require driver inspections to report vehicle safety defects. Prior to departure inspection checks are mandatory and are required to be documented daily. Post trip inspections are on an exception or issues basis and documentation is only required when an issue is found.
